PIERCE TRANSIT has requirements for remanufactured laser cartridges for printers throughout the year. Quantities shown represent approximate annual usage to be used only for bid evaluation and shall not be considered a guaranteed quantity. The amount of goods purchased may be increased or decreased without affecting the unit cost in the bid. Orders will be placed in quantities as needed throughout the term of the contract.

GENERAL REQUIREMENTS
Remanufactured toner cartridges must be fully remanufactured to specifications equal to or exceeding original equipment manufacturer’s (OEM) cartridge standards of quality and performance. Remanufactured toner cartridges shall meet or exceed the latest remanufactured toner cartridge standards adopted by the American Society of Testing and Materials (ASTM).

The Contractor shall warrant that the use of the remanufactured cartridges will not void any manufacturer’s warranty on the printers. If problems occur with printers due to a Contractor’s defective remanufactured toner cartridge, Contractor shall provide: (1) a competent factory-trained authorized service technician to repair the damaged printer within two (2) working days, or (2) shall reimburse Pierce Transit for any service performed due to the Contractor’s defective cartridge. If the printer cannot be repaired and restored to its previous condition, Contractor shall replace the printer at no cost to PIERCE TRANSIT.

CARTRIDGE REMANUFACTURING PROCESS
Contractor shall provide written certification from an independent third party that its remanufactured toner cartridge process meets or exceeds the latest remanufactured toner cartridge standards adopted by the American Society of Testing and Materials (ASTM).
The term "remanufactured" includes at a minimum, the following:

• Assessment to determine if the toner cartridge can be remanufactured.
• Complete disassembly of toner cartridge to thoroughly clean and check all internal and external components against the original manufacturer’s specifications. Worn, damaged, or end of life-cycle components shall be replaced.
• Replacement of the original OEM drum with a new drum (which may include an extended life-drum). If the returned toner cartridge is equipped with an extended-life drum, Contractor shall inspect it, clean it, or replace it with a new extended-life drum, or a new after market drum.
• Replacement of all seals with an OEM-type heat seal, card seal, or pressure sensitive seal.
• Replacement of the primary charge roller (PCR) with a re-coated or new PCR.
• Replacement of the wiper blade meeting OEM specifications or the latest guidelines adopted by ASTM for remanufactured toner cartridges.
• Replacement of any parts not meeting OEM specifications or the latest guidelines adopted by ASTM for remanufactured toner cartridges.
• Filling of toner cartridge meeting OEM specifications or the latest guidelines adopted by ASTM for remanufactured toner cartridges.
• Chemically cleaning or replacing the corona wire assembly (where applicable).
• One fuser (where applicable) with high temperature resistant felt wiper and one cotton swab will be provided with each toner cartridge.
• The hopper shall be filled to capacity with new toner meeting or exceeding OEM standards.
• Contractor shall indicate in this bid the original manufacturer(s) and part number(s) of toner supplied
• A toner hopper seal/separator meeting or exceeding OEM standards must (when applicable) be inserted to prevent spillage of toner during shipping.
• Cartridges that are merely refilled will not be considered.
• “Split hopper” cartridges will not be considered, unless there is no alternative method of remanufacturing them.

PRICING
Prices bid shall be firm for the term of the contract. For the optional (one) 1 year, prices may be increased or decreased in accordance with the Seattle/Tacoma/Bremerton Consumer Price Index (CPI), but shall not exceed three percent (3%). PIERCE TRANSIT will determine at that time if the option period is in the best interest of the Agency.

SHIPPING AND HANDLING
Prices bid shall be FOB Pierce Transit. No additional shipping and/or handling charges will be allowed.

DELIVERY
Delivery is expected within two (2) business days from date of order.

DEFECTIVE CARTRIDGES
Contractor shall replace all defective cartridges at the Contractor's expense. Contractor will supply UPS (or Contractors preferred shipping company) ARS return labels, or provide another means of pickup of defective cartridges at Contractors expense. Defective Cartridges shall be replaced or monies refunded within three (3) working days after Contractor is notified.

EMPTY CARTRIDGES
The Contractor shall provide in-person or third party collection of all used and empty toner cartridges. Contractor shall recycle end-of-life toner cartridges and include details of its recycling program in its response. Contractor shall ensure that remaining toner in used cartridges is recycled or disposed of in a manner that complies with all environmental and human health and safety laws.

CONTRACT AWARD
It is PIERCE TRANSIT's intention to award a single contract for all items, therefore all bidders are encouraged to submit pricing for all items. PIERCE TRANSIT, however reserves the right to award this contract in whole or in parts.

TERM OF CONTRACT
The contract shall be for one (1)-year, with an option for one additional one-year period.