Current Job Postings:

BUSINESS ANALYST

CONSTRUCTION PROJECT MANAGER

CONTRACT COMPLIANCE ADMINISTRATOR

DATA ANALYTICS ADMINISTRATOR
(Financial/Data Analysis)

BUSINESS ANALYST

Closing Date: Open until filled with first review of resumes on 2/17/12

The Position:
Under direction, provides complex information systems consultation, business and technical process analysis, work-flow mapping and improvements, and training to all Agency users; designs and oversees software implementations and monitors on-going usage of business information systems to improve company productivity, efficiency and effectiveness; leads cross-functional teams, including IT, process owners and functional experts to leverage the Agency’s significant investment in technology; executes Program Manager duties for complex business systems utilized and owned by multiple Agency Departments; develops or purchases computer applications to improve work flow and job performance and to enhance decision-making processes; manages, and coordinates software installation; develops and recommends work-flow solutions for moderately complex computer user requirements.  Essential Functions:  This classification is responsible for performing a full range of activities which ensure the operational effectiveness and excellence of the Agency and its individual business units. The Business Analyst will design and document workflow and make appropriate recommendations that will positively impact operational effectiveness; track and analyze business unit trends and make appropriate recommendations that will positively impact the unit; perform a large portion of the responsibilities of an IT Project Manager and lead a number of key projects for one or more business units and the company; be the functional expert on the specified application(s). Incumbents research, develop and analyze solutions to complex computer user problems, and based on analysis, shape and influence the Agency’s technological development and direction to allow staff to take full advantage of business systems capabilities.  Essential Functions: Performs Program Manager duties for multi-Department owned business systems.  Manages/coordinates all program activities and initiatives to ensure assigned programs are effectively managed in a holistic manner.  Designs and documents workflows; manages and provides solutions to new business unit ideas, trends, and concepts, offering appropriate and cost-effective approaches to implementation through the latest technological paths.  Understands the customer’s business requirements and business process management, and then translates them to particular software requirements or work place processes.  Elicits requirements using interviews, document analysis, requirements workshops, surveys, site visits, business process descriptions, use cases, scenarios, business analysis, task and workflow analysis.  Critically evaluates information gathered from multiple sources; reconciles conflicts, deconstructs and simplifies high-level information into concrete details, develops low-level detailed information into concise summaries that promote understanding, and distinguish user-specific requests from the broader business need.  Successfully manages and participates in multiple and sometimes competing initiatives simultaneously.  Works independently with users to define concepts and under direction of others (project managers or Department managers).  Asks probing questions that challenge business unit assumptions and provoke thoughtful planning and execution of proposed process improvements.  Develops requirements specifications according to standard templates, using natural language.  Collaborates with vendors, developers and subject matter experts to establish the technical vision and analyze tradeoffs between usability and performance needs.  Acts as liaison between the business units, technology teams and support teams.  Accomplishes assigned work effectively in a matrix organization. Interfaces with users and colleagues as required and at regularly scheduled status meetings.

Hiring Range: $60,721 - $73,806 Salary Range:  $60,721 - $85,440 annually, paid on a bi-weekly basis.

Knowledge and Skills
Knowledge of: business process analysis; business systems; application programming; relational databases; network configuration and communications; Internet/Intranet communication; all phases of systems design and development; word processing/spreadsheet applications; MS Project; MS SharePoint; Local Area Networks (LANs) and Wide Area Networks (WANs); Windows environments; and, principles of training and providing work direction. Skill in: Advanced skills in MS Word, Outlook, Excel and report writing software such as Crystal Reports; Solid mathematical aptitude and effective project management skills; ability to analyze and document complex business processes; ability to make effective decisions under pressure; ability to think analytically and solve problems proactively; ability to gather and interpret relevant data and information; interpreting customers’ business needs and translating them into application and operational requirements; listening to, understanding and communicating with Agency employees in both technical and “user-friendly” English; recognizing Agency needs and/or working with users in tailoring system-based solutions to identified problems; establishing and maintaining effective and cooperative working relationships with others; and communicating effectively, both orally and in writing with users, team members, subject matter experts and management.

Minimum Qualifications
Required: Bachelor’s Degree in Business Administration, Computer Science, Management Information Systems, or a related field and three years of increasingly responsible systems experience.Prior work experience as a business analyst in a large multi-system organization with stand-alone systems.  Special Requirements: Valid State of Washington driver’s license may be required.  Must be able to maneuver personal computer components weighing up to 25 pounds. Must be available during non-traditional work hours or workweek in order to respond to user needs.

How to Apply:
Submit a current resume’ that clearly shows how you meet the minimum qualifications listed above to: mgillespie@piercetransit.org.  This recruitment is open until filled with first review of resumes on February 17, 2012.  Pierce Transit reserves the right and may exercise the option to make a hiring decision at any time. Candidate evaluation will be ongoing.

Selection Process:
The most competitive applicants, who in the judgment of the Human Resources Department, most closely meet the requirements of the position, may be invited to an oral review panel.  It is the responsibility of the applicant to supply sufficient information and detail on their resume’/application materials to permit the Agency to properly evaluate their qualifications and abilities as they relate to the position.

For questions or additional information call HR Generalist Mary Ann Gillespie at (253) 983-3453.

Opened 1/19/12.

CONSTRUCTION PROJECT MANAGER
(Contract Position)

Please note: This is a two (2) year contract position and will include benefits.

The Position:
The incumbent in this position will oversee all aspects of an FTA grant funded building modification project. The Project Manager is ultimately responsible for the successful initiation, planning, execution, control and closure of the assigned project.  Work involves coordination with the CEO, Vice Presidents and Managers as well as staff from all levels throughout the Agency, consultants, vendors, and external stakeholders. Work requires well-developed organization and communication skills and the ability to resolve problems and conflicts. The scope of work will include comprehensive project management duties to include, but not be limited to the following: prepare project management documentation including project charter, project management plan including project organization, project scope and schedule, budget objectives, procurement management plan, contracting plan, permitting requirements, quality control plan, environmental compliance plan and communications plan; administer the engineering, design, independent reviews, construction management and construction contracts and services; provide progress reports on current project status, budget and schedule adherence, issues and change management, and any safety or regulatory requirements affecting the project; coordinate design activities, design reviews and other pre-construction tasks; coordinate all permitting activities with governing jurisdictions; ensure all applicable federal, state and local rules, regulations and ordinances are complied with; manage the internal project team providing the necessary coordination and direction to staff, contractors, and consultants; conduct regular project meetings throughout all phases of the project and complete appropriate project documentation per the PMO’s Project Management Handbook; prepare independent cost estimates to validate consultant/contractor proposals and negotiate timely change orders to design and construction contracts; prepare specification and/or scope of work for RFPs; coordinate construction oversight of the contractor, including coordination between the designer and contractor, inspection services, and general contract administration; coordinate design reviews and construction activities with agency operations staff; coordinate project with Pierce Transit management, staff and operations on this project; oversee the construction contractor and construction manager once construction begins; oversee the implementation of construction QC/QA program; ensure timely completion of construction in accordance with specifications and within budget.

Salary: $70,000 - $80,000 annually DOE.

Knowledge and Skills:
Knowledge of: design review; project control principles, practices and procedures, project management principles and practices; public contract administration principles and practices; construction management, quality control, and construction contract administration; building codes and other industry standards of practice and design; product specification and performance literature; applicable federal, state and local policies, laws, and regulations; project budget preparation and administration; monitoring program/project operating budgets, costs and schedules. Skill in: Planning, organizing, and coordinating projects of similar size and complexity; managing a project from inception through post-implementation; organizing, leading, facilitating and participating in teams; working under pressure and meeting deadlines; analyzing problems, developing and implementing solutions; working with diverse individuals from multiple disciplines and organizational levels within the Agency; establishing effective and cooperative working relationships with others; communicating effectively, both orally and in writing; interfacing effectively with consultants and Agency personnel; listening effectively to others; and, mentoring other personnel with project management duties.

Minimum Qualifications:
Required: Five years of demonstrated management experience in capital projects/public works construction. Experience should include contract management, cost control, direct problem solving and negotiation with architectural/engineering and construction firms. Demonstrated understanding of construction trades/crafts and blueprint reading is a plus. Desired: CCM or PMP certification is desired, but not required.

How to Apply:
Submit a completed letter of interest and resume to Mary Ann Gillespie, Human Resources Generalist, at mgillespie@piercetransit.org  This position is open until filled with first review of resumes received by February 10, 2012. 

Selection Procedure:
Applicants who, in the judgment of Human Resources, most closely match the requirements of the position may be invited for an oral review panel.  It is the responsibility of the applicant to supply sufficient information and detail to permit the Agency to properly evaluate their qualifications and abilities as they relate to the position. 

Opened: January 27, 2012

CONTRACT COMPLIANCE ADMINISTRATOR

Closing Date: Open until filled with first review of applications on 1/25/12

The Position:
Under direction from the Procurement Manager, coordinates and organizes the contract administration function of the agency; provides technical assistance to departments purchasing a wide variety of goods and services; monitors and resolves problems related to compliance with established contracts and agreements; participates in the development and fulfillment of agency contract requirements; manages the relationship between Pierce Transit and contractors during contract performance to ensure that both parties fulfill their contractual obligations and that Pierce Transit receives what the contract states. Essential functions: Coordinates, reviews and oversees all contracts generated in Procurement. Issues contract amendments, change orders and renewals as needed. Tracks contract activity and data.Researches contract issues and prepares analysis related to contracts, including cost and price analysis for change orders and amendments. Assists agency staff with cost estimates, contract negotiations, contract renewals, change order formulation and amendments. Arranges and conducts status conferences to discuss contractor performance and negotiate solutions. Ensures contractor compliance with prevailing wage laws and verifies that bonding, insurance, contractor qualifications, contract controls and agreements meet specific project requirements, (e.g. public works construction project requirements). Performs ongoing contract and contractor evaluations to ensure that goods and services are delivered or performed in accordance with contract requirements.Direct corrective action as needed, including negotiating to correct performance, make price adjustments, draft cure notices and/or recommend contract termination. Assists the Procurement Manager in seeking out and identifying Disadvantaged Business Enterprises (DBE), determining contracting opportunities for DBEs and verifying that contractors follow through on DBE commitments. Trains Agency staff on DBE outreach for companies who are seeking to do business with Pierce Transit. Prepares correspondence to vendors/contractors, reports and other documents as needed. Monitors and maintains agency contracts “tickler file” to track contract milestones and required actions as needed. Assists project managers with monitoring contract dates, ensuring compliance with terms and conditions and implementing other recommended actions. Acts on behalf of the agency as directed by the Procurement Manager and the Vice President of Finance. Conducts contract closeouts, ensures files are complete, accurate and in compliance with local, state and federal requirements. Provides guidance to agency staff regarding contract administration, policies and procedures and resolves related issues and concerns. Coordinates closely with the agency’s Project Management Office, project managers and project control assistant to ensure projects are on track and to identify and resolve issues early. Collaborates with other Procurement staff and the Project Management Office to adopt best practices in contracting and to refine and update contract language and procedures to reflect the best interest of the agency. Identifies training needs and occasionally provides training and technical assistance to project or contract managers. Writes and updates contract management and procedures manuals and performs other duties as assigned.

Hiring Range: $56,223 – 68,339 annually                 Salary Range:  $56,223 - $79,111 annually

Minimum Qualifications:
Required: Bachelor’s Degree in Business Administration, Accounting or a related field, and three years of procurement and/or contract administration experience in the public sector environment; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Preferred: A recent certification in contract management or certification in purchasing management and direct and recent experience in contract compliance with a public organization is preferred. Prior transit experience is also preferred. Special Requirements: Valid State of Washington driver’s license is required.

Knowledge and Skills:
Knowledge of: Procurement processes, contract types, state and federal procurement regulations, public works contracting rules and regulations, federal grant management procedures, general business practices, particularly in the public sector, and federal and state DBE requirements. Skill in: Significant technical skill in public contracting and purchasing administration; Excellent oral and written communications; Intermediate user of Microsoft Office and Microsoft Project software; analytical skill to solve complex contract administration issues. Must have strong business math skills and be comfortable with frequent basic math computations. The ideal candidate is skilled at interviewing internal customers, assessing how best to meet their needs, recommending a course of action to accomplish their goals, and influencing agency staff to make sound purchasing and contracting decisions.

How to Apply:
You will need to complete a Pierce Transit application form and supplemental questionnaire clearly showing how you meet the minimum qualifications listed above. Application materials may also be obtained at Pierce Transit, 3701 96^th Street SW, P.O. Box 99070, Lakewood, WA 98496 or by calling 253.581.8080.  Resumes will be accepted only if they are attached to a completed application form.

**Don't forget to download the supplemental questionnaire. Both documents must be submitted in order to be considered for the position.

1. Application
Please download and complete a Pierce Transit Application. You may mail your completed application to Pierce Transit, P.O. Box 99070, Lakewood, WA 98496-0070 or drop off your application at 3701 96th St SW, Lakewood, WA 98499.

2. Supplemental Questionnaire
This position also requires you fill out a supplemental questionnaire which may then be printed and mailed to the above address along with your application form.

Selection Procedure:
Applicants who, in the judgment of the Human Resources Department, most closely meet the requirements for this position as listed above will be invited for an interview. Selection of applicants for referral to an oral board will be determined by evaluation of the application and supplemental. It is the responsibility of the applicant to supply sufficient information and detail to permit the Agency to properly evaluate their qualifications, skills and abilities as they relate to the position.

For questions or additional information please contact Jean White, HR Generalist at 253.581.8081.                 Opened: 1/3/12

DATA ANALYTICS ADMINISTRATOR
(Financial/Data Analyst)

Closing Date: Open until filled with first review of applications on 2/13/12

The Position:
Under direction, performs complex data analysis and leads, directs and plans Agency data analytics functions and reporting activities that support continuous improvement for the Agency and its strategic priorities. Verifies and controls data for accuracy and consistency, including a centralized database for reporting Agency statistics. Analyzes reports and data to identify trends and areas for improvement; makes recommendations to improve performance. Develops, maintains, and validates complex manual and electronic systems. Provides training to Agency employees in data utilization. Mentors, leads, trains, supervises, and evaluates performance of other data analysts. Reviews employees work for correctness and completeness. Essential functions: Collects, interprets and performs complex analysis of Agency data; determines appropriate metrics to measure goals; develops data quality metrics used to evaluate data output and reports metrics into dashboards or other tools that can be accessed by others; prepares proposals, dashboards, reports, architectures, designs, specifications, and operational documentation from large, complex, multi-dimensional data sets; develops processes for identifying and monitoring key business measurements; ensures rigorous quality control over data, analyses and metrics, and organizational clarity and alignment for key business metrics; provides strategic guidance to senior leaders and executives based on data analysis; provides training to Agency staff on data analysis and benchmarking; manages and prioritizes ad-hoc analytical requests from stakeholder groups; provides technical oversight and guidance to data analysts and Agency staff; creates reports and graphical representations from a variety of data sources and effectively troubleshoots data inaccuracies; provides actionable insights so internal stakeholders have the information necessary to make informed business decisions and makes recommendation; detects and troubleshoots data quality issues and proposes practices that will prevent data quality problems throughout each phase of the processing lifecycle; organizes and manages multiple projects with differing degrees of scale; performs duties in support of special and ongoing projects; attends a variety of meetings and serves on committees as required; works collaboratively with Agency personnel to resolve problems and coordinate work efforts; maintains technical and professional knowledge by attending seminars, reviewing professional publications, taking classes and participating in development activities and performs other duties as assigned.

Hiring Range:  $60,721 – $73,806 annually                              Salary Range: $60,721 - $85,440 annually

Minimum Qualifications:
Required: Bachelor’s Degree in a quantitative field such as finance, business, mathematics, economics, or operations research, and five (5) years of experience in a data analytics role with five (5) years experience using MS Office suite of products including Outlook, Excel, Access, Word, and PowerPoint. Must demonstrate intermediate to expert level experience using MS Excel and Crystal Reports. An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job listed above, will substitute. Preferred: MBA or an advanced degree preferred. Desired: Experience in transit statistical analysis and reporting.

Knowledge and Skills:
Knowledge of: new and emerging technologies; statistics and statistical concepts; researching and analyzing complex data via tables, graphs, and written analysis; reporting/data mining technologies; quality control and assurance principles; data validation and record-keeping techniques; familiarity with an operations organization. Skill in: solving complex problems affecting business; critical thinking and interpretation; analyzing large, complex, multi-dimensional data sets; developing strong working relationships across multiple organizational functions laterally and vertically; communicating verbally and in writing; utilizing complex, large-scale relational databases, statistical programs and other tools to compile and interpret quantitative data; extracting accurate conclusions and identifying trends from quantitative information; troubleshooting data inaccuracies; communicating and presenting to both technical and non-technical audiences in a clear, concise manner; working in cross-functional teams; demonstrating quantitative aptitude; applying analytical reasoning; focusing attention on details; exercising appropriate discretion; learning new concepts and technology; exercising business judgment.

How to Apply:
To be considered, submit a completed letter of interest and resume to Jean White, Human Resources Generalist, at jwhite@piercetransit.org.This position is open until filled with first review of resumes received by February 13, 2012.

Selection Procedure:
Applicants who, in the judgment of the Human Resources Department, most closely meet the requirements for this position as listed above will be invited for an interview. Selection of applicants for referral to an oral board will be determined by evaluation of the application and supplemental. It is the responsibility of the applicant to supply sufficient information and detail to permit the Agency to properly evaluate their qualifications, skills and abilities as they relate to the position.

For questions or additional information please contact Jean White, HR Generalist, at 253.581.8081. 

 Opened: 1/27/12

Last updated 2/2/12